Job Title

(Group) Accounts Payable Assistant




Job Profile


  • Matching of purchase orders to the invoices received from suppliers
  • Processing of invoice to relevant project or internal P&L code
  • Checking the status of purchase order to ensure authorised to pay
  • Changing status of invoices when approved, or in query
  • Creating payment runs based on approved invoices on a fortnightly basis including international suppliers
  • Reconcile supplier statements, including follow up of queries and supplier challenges

Bank Reconciliation

  • Ensuring payments are posted to finance system including direct debits 
  • Reconcile bank accounts against posted payments and receipts

Internal Expenses

  • Review and verification of incoming personal expenses from employees ensuring they are in line with company policies and appropriate authorisation, relevant project/internal P&L codes and receipts are included
  • Creating expenses payment runs

Petty Cash

  • Controlling internal use of petty cash for the purchase of items not covered by existing supplier or on an ad hoc basis where approved by line managers, and including relevant internal charging codes
  • Reconcile petty cash on a monthly basis to ensure all spend is accounted and assigned correctly

Credit Card

  • Checking that fully completed and authorised request forms are received before allowing use of company credit card
  • Reconciling monthly credit card statements against request forms
  • Posting of transactions against projects or internal P&L code


  • Answering, and follow up of incoming calls from suppliers 
  • Monitoring, and responding to account payable email account
  • Handling of daily incoming posted documents
  • Ensuring ledger is up to date 
  • Submitting of CIS data to HMRC
  • Review and submission of IPTV subscribers to relevant supplier



Reports to (Group) Accounts Payable Supervisor


  • Excellent analytical skills
  • High levels of numeric accuracy, with strong keyboard skills – fast and accurate
  • Build strong relationships & communicate effectively at all levels.
  • Attention to detail
  • Manage workloads/time to achieve deadlines.
  • Strong Microsoft Excel 
  • Enthusiastic and questioning 
  • Self-motivated and proactive approach to work
  • Excellent telephone manner 

Desirable Experience

  • Past experience in Accounts department
  • Knowledge of accounts payable principles
  • Sage X3
  • Concur

If interested in the role, please send CV and cover letter to